Strengthening Village Officials' Capacity in Preparing Administrative Documents Through A Systemic Functional Linguistics Approach

Nova Jayanti Harahap; Rizki Syahputra; Pitriyani Pitriyani; Junita Lubis; Aulia Indra; Elvina Elvina; Zulfahmi Zulfahmi; Fatimah Zuhra; Novrihan Layli Nasution

doi:10.62007/jouipi.v4i2.873

Authors

Nova Jayanti Harahap Universitas Labuhanbatu
Rizki Syahputra Universitas Labuhan Batu
Pitriyani Pitriyani Universitas Labuhan Batu
Junita Lubis Universitas Labuhan Batu
Aulia Indra Universitas Labuhan Batu
Elvina Elvina Universitas Labuhan Batu
Zulfahmi Zulfahmi Universitas Islam Kebangsaan Indonesia
Fatimah Zuhra Universitas Islam Kebangsaan Indonesia
Novrihan Layli Nasution Universitas Labuhan Batu

DOI:

https://doi.org/10.62007/jouipi.v4i2.873

Keywords:

Metafunction, Public Service, SFL, Text Structure, Village Administrative Documents

Abstract

Effective administrative documents are fundamental to ensuring transparent governance and delivering high-quality public services at the village level. Nevertheless, many village officials continue to encounter difficulties in producing documents that are systematically organized, linguistically coherent, and functionally appropriate for administrative purposes. These limitations frequently reduce the clarity of official communication and weaken the effectiveness of public service delivery. This community engagement program was designed to strengthen the capacity of village officials in preparing administrative documents by employing the principles of Systemic Functional Linguistics (SFL) as both an analytical framework and a practical writing strategy. The program consisted of a sequence of activities, including an assessment of administrative document needs, theoretical instruction on SFL concepts—particularly genre structure, meta functions of language, and textual cohesion—followed by guided writing workshops and document revision clinics using authentic village administrative texts.. Participants also demonstrated a stronger understanding of how linguistic choices influence the clarity, consistency, and authority of official documents. These findings suggest that integrating Systemic Functional Linguistics into capacity-building programs offers an effective and sustainable approach to improving administrative professionalism, strengthening institutional communication, and supporting better public service delivery within village governance

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